Please rest assured that your privacy remains top of our priorities and we will not knowingly compromise your data at any time.  We will only use your personal data for legitimate BBGA business purposes that are in line with member interests.  Please note your information is shared with EBAA with whom we have a dual agreement.  EBAA are bound by the same Data Legislation as BBGA – their privacy policy is currently being updated.  Personal Data shared with EBAA is purely for the use of EBAA/BBGA related matters.

How we use your information

This privacy notice tells you what to expect when the BBGA collects personal information. It applies to information we collect about:

Visitors to our websites

When someone visits we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. Your information will be processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

Use of cookies by the BBGA

You can read more about how we use cookies on our Cookies page.


We use a third party provider, Sparkpost, to deliver our monthly e-newsletters and other mailings to workgroups and members. We gather statistics around email opening and clicks using industry standard technologies including clear gifs to help us monitor and improve our e-newsletter. For more information, please see Sparkpost’s Privacy Policy.


Our site is hosted at Veda Consulting who also host our CRM database system.  Your privacy is of utmost importance to us. We use a standard WordPress service to collect anonymous information about users’ activity on the site, for example the number of users viewing pages, to monitor and report on the effectiveness of the site and help us improve it. WordPress requires visitors that want to post a comment to enter a name and email address. For more information about how WordPress processes data, please see the WordPress Privacy Policy Here.

Civi CRM

We use Civi CRM to store member company and contact details.  Veda Consulting host this for us.  We use our CRM system to store information relating to mailings (see above), events, memberships and contact details.


For some of our events we use an App available through Android and IOS.  We collect data relevant to the event and might store your Name, Email address and company details, together with any other data provided by you (e.g. Job Titles).  This data is can be used within the app and might be visible to other delegates in order to allow them to message through the app.  We do not sell or pass your data to any third party.  The app is produced using Apppresser which uses an API to some data on our website .  Apppresser’s privacy policy can be seen here.

Our Q and A is usually created using Slido who might, at time collect and store you name and email details for analysis of an event questioning or for logging in where log in security is requested.  You will always have the option to ask questions anonymously.  Slido’s privacy policy can be found here

If we require login to the app for profile confirmation, we will collect and store the details shown on the login form.  You will be able to delete your account with us from within the app.

We keep data from the app available so that follow ups can be made through the app after the events.  You can change your preferences for data held on the app at any point by emailing us at

People who email us

We use Transport Layer Security (TLS) to encrypt and protect email traffic in line with government. If your email service does not support TLS, you should be aware that any emails we send or receive may not be protected in transit.

We will also monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.

What will we do with the information you provide to us?

All of the information you provide during the membership application process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.

We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area.   Your information  will be held securely by us and/or our data processors whether the information is in electronic or physical format.

We will use the contact details you provide to us to contact you to progress your application.

What information do we ask for, and why?

We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.

You don’t have to provide what we ask for but it might affect your membership application if you don’t. 

Your rights

Under the Data Protection Act 1998, you have rights as an individual which you can exercise in relation to the information we hold about you.

You can read more about these rights here –

Links to other websites

This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

Changes to this privacy notice

We keep our privacy notice under regular review. We last updated this privacy notice on 10/12/21.

How to contact us

If you want to request information about our privacy policy you can email us or write to:

Lindsey Oliver

Directory General, BBGA c/o Critchleys LLP, Beaver House, 23-38 Hythe Bridge Street, Oxford, OX1 2EP