8.33KHz requirements

8.33 kHz EU grant funding – Eligibility Criteria

Below is our DRAFT of the eligibility criteria that we will assess claimants against when deciding whether or not they qualify for funding towards their 8.33 kHz channel spacing radio voice communication equipage.

There are some criteria that are written into the EU contract and so cannot be amended, otherwise, it is up to us to determine suitable criteria.

Once the criteria are set, they must remain fixed throughout the whole project.

Some of the EU contractual criteria are (I’ve only listed relevant ones below):

  • Claim period: 16Feb2016 – 31Dec2017
  • UK GA fleet, aircraft up to 13,999kg
  • Maximum of 20% of cost can be refunded (if vat registered, then it is the ex-vat net cost)
  • Refund only, no forward pre-funding
  • Receipts are required to support a claim
  • Claims to be assessed on a “first come, first served” basis
  • We must be clear, fair and transparent
  • Demonstrate that the criteria is linked to 8.33 kHz voice communications equipment
  • Comms, nav/comms and handhelds are permitted
  • Absolute maximum gross costs of equipage are limited in the contract as follows (but the CAA are permitted to have a maximum cap lower than this):
    • Combined nav/comms: EUR32,000
    • Comms only EUR6,000
    • Handheld device EUR800
  • For each claimant, an absolute maximum of EUR60,000 can be paid to them (this equates to a claim of EUR300,000)

Our criteria must not be construed as sanctioning an unapproved activity.

The EU contract further defines three “call periods” where we shall formally assess and allocate claims to that date.  In practise, this means that we will only launch the next call period if there are funds unallocated remaining from previous ones.  This approach aims to encourage early adoption.  Note that I use the phrase “allocated” rather than “paid” as we only receive the funding from EU in 2 tranches:  40% (EUR1.7m) up front, then the remaining 60% (EUR2.6m) at the end of our project, 31May2018.  The CAA will actually make payments after the end of each call period.  This means that after the initial EUR1.7m has been paid out, no more payments will actually be made until May2018.

The three defined call periods are:

  • 16Feb2016 to 31Mar2017
  • 01Apr2017 to 30Sep2017
  • 01Oct2017 to 31Dec2017

 

CAA Proposed Eligibility Criteria

The EU contract states that the CAA will define the exact eligibility criteria that are in addition to the EU contractual criteria (as listed above).  The CAA criteria can be more restrictive, but cannot be outside the EU ones.

To avoid sanctioning an unapproved activity and to ensure the claim is for aircraft usage, for a claim to be considered, the claimant must have either a fixed or a transportable licence (“Aircraft Radio Licence” or “Aeronautical Transportable Radio Licence” respectively).  If they have both and are claiming different radios under both licences, then they should submit 2 separate claims.

Where a claimant has more than 1 aircraft, then they would submit separate claims for each one.  The “per aircraft maximum cap” applies to each aircraft, and the overall “per claimant” maximum limit applies to the claimant.

Claimants could be individuals, part of a syndicate, or on behalf of a company.

Any recipient name on the receipt must be directly associated to the claimant.

The claimant must be listed on the radio licence.  Additionally, for a fixed radio, the claimant must be listed on the aircraft registration:

  • For individuals, this will be themselves
  • For a syndicate, this will be a trustee
  • For a company, this will be a director of the company or an authorised person registered with the CAA.

Note:  for companies, if the claimant is not listed on the aircraft registration, then they will be asked for evidence from companies house to prove they are a director and therefore able to represent that company.

If the claimant is on behalf of a company that is vat registered, then they can only claim against the ex-vat net cost, and similarly will receive any refund ex-vat.

Total claim against one aircraft is capped at a maximum gross cost of £20K (20% of £20K==£4k refund).  This is the gross cost including vat, noting that these same limits apply to all claimants, including companies.  Otherwise the EU contractual limits apply for each device type, using an exchange rate of 1.2 EUR/GBP (this is the average EUR/GBP for 2016).

Purchase receipts can only be considered if they are from a recognised bonafide company and supported by a receipt that clearly shows the item claimed.  This will allow the CAA to check with the reseller if required.  Where claimants purchase an item as part of a packaged deal (so the individual price of the claimed item is not shown on the receipt), then they must also provide clear evidence of the price from this reseller that would have been paid had the item been purchased on its own (e.g. screen printout or document from the reseller).

The cost of fitting (labour) was considered.  However, it has been decided not to include it within the eligible criteria as it is proving just too administratively difficult to prove that we have checked that only legitimate claims are approved.  We feel that the cost of administering this is disproportionate to the claim, and have instead opted to include additional associated hardware that can be much easier checked against receipt.

 

In the below eligibility criteria, information required from the claimant is preceded by the bullet symbol “>”

 

 

There is some general information that we need to gather from every claimant that doesn’t form part of the eligibility criteria, but can be mandatory(*) in order to make a claim:

Claimant’s details (general):

  • Name of claimant (*)  (first name and surname) – see above for eligible names when the claim is for an individual, syndicates or companies
  • If claiming for a company, are you vat registered?
  • Address (*) – same as is on the radio licence / G-INFO
  • Post code (*)
  • Country of residence (*)
  • Phone number (*)
  • Email address (*)
  • Photo ID (*) (e.g. scan copy of passport, EU ID card, or driving licence)
  • Proof of address (*) (e.g. scan copy of utility bill less than 3 months old)

 

  • UK bank account details (*); bank name, account name(s), account no., sort code  (note this must be a UK bank account in GBP)

 

  • Are you claiming against a fixed or a transportable licence? (“Aircraft Radio Licence” or “Aeronautical Transportable Radio Licence”)

 

now go to the relevant section below

 


 

Fixed – Aircraft Radio Licence:

Background information:

A Fixed Aircraft Radio Licence is for 1 aircraft and can cover not only installed radio’s, but also handheld radios that are dedicated to be used only in that aircraft.

An Aircraft Radio Licence is for the aircraft and does not itself restrict the number of comms equipage devices that are physically installed (“fixed”), nor does it restrict the number of “handheld” devices that are dedicated for use only in that aircraft.

Our criteria for an aircraft with a fixed aircraft radio licence, will allow them to claim for up to 2 “fixed” and up to 2 “handheld” devices that are only to be used in this one aircraft.  (Note that this limit of 4 devices is to permit all the permutations that a fixed licence could cover)

Note:  A claimant might make more than one claim under this 1 fixed aircraft radio licence during the project, we are going to limit this to a maximum of four claims .  This might, for example, be because they only want to purchase 1 comms equipage at a time, and they want to claim early knowing that it is on a first come, first served basis.  It should be noted however that for any claim to be considered for “related fitting accessories” or “associated hardware”, the claimant, under this fixed licence number, must have also claimed for an 8.33 kHz comms equipage.  This is to prevent a claimant simply claiming for a new headset without ever claiming for a comms equipage.

When claiming for a fixed installation, the following constitutes an 8.33 kHz radio fixed installation:

  • A piece of approved avionics equipment where the 8.33 kHz voice communication facility is an integral part of the system
  • For example:
    • Comms only
    • GPS / Nav / Comms
    • Integrated Comms systems
  • 33 kHz handheld radio, including those purchased as a “kit” that is packaged with related accessories (e.g. Pro pack, Sport pack)

Approval of radio equipment can be achieved in 2 ways.  Preferably, the radio will have an individual approval number from ETSO, TSO, or CAA.  Alternatively, if it does not have an individual approval, then it must have an approval that is gained at installation (e.g. EASA minor change or CAA minor modification).  It is felt that the above scenario covers all radio equipage.

 

Eligibility Criteria for a fixed licence claim:

General information:

  • Customer No. from current licence
  • Licence No. from current licence
  • Date of issue of current licence
  • G-reg of aircraft OR if an Annex II glider that is NOT on the G-reg, then the unique BGA registration number (e.g. BGA 1234)

 

  • Have you already made a claim against this fixed licence? – we will ask for the reference number of the previous claim(s), noting a maximum of four claims per fixed licence
  • How many fixed installations are you claiming for on this form? (1, 2, 3 or 4)

For each radio (1-4):

  • Radio Equipment information – make, model, serial number, cost (incl. vat)
  • Approval details of radio equipment; this will be an individual equipment approval (ETSO / TSO / CAA approved), or, if the radio does not have an individual approval, then through the approval reference of its installation (e.g. EASA minor change or CAA minor modification)
  • What company did you purchase it from?
  • Did you purchase it with a fitting kit or related fitting accessories? – list the fittings with cost (see below for what is allowed)

For each aircraft (only allowed to claim the below once per aircraft):

  • Other associated hardware – make, model, serial number, cost (see below for what is allowed)

 

Below are details of exactly what can be included within a claim, along with any maximum cap on the cost that can be claimed (this cost is the gross amount including vat, noting that for vat registered companies, the refund is against the ex-vat net amount).

The following are allowed within a fitting kit or related fitting accessories:

  • Radio manufacturer prepared installation fitting kit for this equipment – up to £1,500
  • Panel mounting frame / bezel – up to £500
  • Mounting brackets – up to £300
  • Connectors – up to £300
  • Wiring harness for this equipment – up to £500
  • Aerial and / or cabling – up to £500
  • [[ Question – are there any others that you feel we ought to be including here?? ]]

 

The following are allowable associated hardware:

  • Intercom – up to £300 total
  • Headset (s) – up to £500 total
  • Audio Panel – up to £1,500
  • Remote microphone/speaker – up to £300 total
  • [[ Question – are there any others that you feel we ought to be including here?? ]]

 

 


 

Transportable – Aeronautical Transportable Radio Licence:

Background information:

An Aeronautical Transportable Radio Licence is for just 1 handheld device that is not fitted into the aircraft and can be operated as a standalone device.  It is transportable and can therefore be used in the aircraft that the operator is flying in, subject to the approval standard that the device has been certified to meet.  These are referred to as “handheld” devices.

The transportable licence is not tied to an aircraft and so it is not relevant to ask for the UK registration of the aircraft.  Handheld devices can also be used with associated hardware and so these are also permitted.

The claimant will therefore only be able to make 1 claim for the radio device itself, but if they wanted to claim separately then we will permit a subsequent claim for associated hardware, with the pre-requisite that they must have made a valid claim for a handheld radio.  This pre-requisite is to ensure we only consider equipage that is purchased within the eligibility period.

When claiming for a handheld radio, the following constitutes an 8.33 kHz handheld radio:

  • 33 kHz handheld radio, including those purchased as a “kit” that is packaged with related accessories (e.g. Pro pack, Sport pack)

 

Eligibility Criteria for a transportable licence claim:

General information:

  • Customer No. from current licence
  • Licence No. from current licence
  • Date of issue of current licence

For the radio:

  • Radio Equipment information – make, model, serial number, cost (incl. vat)
  • Approval details of radio equipment; this is the individual equipment approval (ETSO / TSO / CAA approved)
  • What company did you purchase it from?
  • Did you purchase it as part of a manufacturers “kit” that is packaged with related accessories (e.g. Pro pack, Sport pack)

Associated hardware (only allowed to claim the below when a radio is also claimed for):

  • Other associated hardware – make, model, serial number, cost (see below for what is allowed)

 

The following are allowable associated hardware that would be used with the 8.33 kHz handheld radio device:

  • Intercom – up to £300 total
  • Headset (s) – up to £500 total
  • Remote microphone/speaker – up to £300 total
  • [[ Question – are there any others that you feel we ought to be including here?? ]]

 

 

Declaration from Claimant

  • We will be including a declaration that the claimant states that their claim is legitimately for 8.33 kHz voice communication equipment and associated equipment, and that they are entitled to make this claim (reminding them that making fraudulent claims are open to prosecution).
  • Total cost you would like considered in this claim: Limited to the maximum cap threshold (noting this will be the ex-vat net figure for vat registered companies)
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